Cloud systems are more popular than ever, but there is still a case to be made for on-site data storage systems. Of course, there are arguments for each, but here, we will focus on the pros and cons of storing data on your premises.
What you ultimately need depends on how your business operates.
If you can’t decide, then don’t worry. You can always migrate to a cloud system later or vice versa. Yet some businesses have also adopted a hybrid data strategy.
Pro - Control Over Server Configuration
Your on-site system relies on servers to store data. Servers are basically non-interactive PCs that are linked together to act as storage for the office network. You can use these to launch operating systems or for storage. Often, they are used for both. These are housed in server racks somewhere in the building, usually in a dedicated, climate-controlled room. With on-site systems, you have total control over the behavior, access, and security of your network.
Pro - On-Site Data Storage is Faster
Around 55% of companies worldwide still use on-premises data storage because speed is a priority. Because on-site servers are located within the building, they don’t require fast internet speeds. Of course, fast internet helps, but the close proximity means that a low latency system is possible without paying over the odds for it. A cloud system, on the other hand, requires extremely fast and very reliable internet services with minimal downtime for data security.
Pro - More Control Over Data Security
Further to security, this is typically the number one priority of a storage system. When you have your own dedicated servers, you can configure them however you like. This is vital when it comes to compliance in a specific sector. For example, there are cloud-based systems that meet compliance. But not all are guaranteed. Suppose you own a medical establishment. You can configure your servers to meet HIPAA compliance when it comes to data access.
Pro - Easier Monitoring of the Network
One of the key security features of any network is knowing who is accessing what, when, and why. Access control can be configured by network admins and provides an extra layer of security. However, network admins can also see when data files are accessed, for how long, and any changes that are made. This ensures that only people who are supposed to have access to files do so. However, it will also help spot anything suspicious, including intrusion.
The Cloud Vs. On-Site Data Storage
So, we have gone through the pros of on-site data storage. It has many advantages that cloud systems don’t offer to the same degree. However, cloud systems are an excellent method of storing and accessing data. So, here are some of the top reasons to consider cloud systems:
- Easier to access data and comes with backup features built in.
- Multiple people can collaborate on large sets of internal files.
- Scaling is much easier and can be done with simple online tools.
- You can save money on the initial costs and costs over time.
- Compliance for accessing and storing data is built into the system.
- Data is achieved and backed up automatically and easily retrievable.
- Specific actions can be automated using AI tools and software.
- You can customize a cloud-based application based on business needs.
- Cheaper IT security provided by the cloud provider in the initial pricing.
More and more businesses are migrating to the cloud and for good reasons. The cost factor alone is probably the biggest driver, as on-site data comes with expenses. However, there still remains an argument for and against each, and it really depends on your individual needs.
Con - Requires a Large Initial Investment
One of the most compelling reasons to use cloud systems, especially for smaller businesses, is the cost. Compared to on-premises storage, cloud systems are much cheaper initially and in the long term. Servers, server installation, and server configuration are expenses. They also need to be housed, maintained, and monitored. All of this costs a lot of money that many SMBs simply don’t have. Being completely online, a cloud server removes all this and does it for you.
Con - Storage Capacity Can be Limited
About half the world’s data is stored online, at a capacity of almost 100 zettabytes. Cloud-based data centers are adding capacity all the time to meet demands, and compression and storage methods are getting more complex. As you keep adding data, they add capacity. However, there is only so much you can store in your building. You must keep adding more storage, redundancies, and housing units. This is limited by space, budget, and maintenance times.
Con - On-Site Data Storage Needs Expert Staff
It isn’t easy to operate a server network. It requires expert staff who really know what they are doing. It requires much more than just assigning a username and password to users! Like 92% of other companies, you can outsource IT management. But that kind of defeats the purpose of in-house systems in the first place. If you choose to use on-premises data storage, you will need to hire extra staff to operate and maintain the systems, and that includes cybersecurity.
Con - Increased Energy Consumption
Servers don’t run on air. They need a lot of power to operate. They also need extra equipment such as cooling systems, which also use a lot of electricity. This presents something of a conundrum for modern businesses. On the one hand you need to reduce carbon emissions and be greener to meet compliance and consumer expectations. But almost everything in the office uses energy! A cloud-based system removes almost all of this entirely, helping to stay green.
Summary
Having total control over server configurations is a massive pro of on-site data storage at your business. This helps with network security, data access and meeting sector regulations. However,there are many arguments for cloud systems, such as easier access, meeting compliance and automation. One of the arguments against using on-premises storage is the vast amounts of energy required which can present a challenge for a business going green.
